The Native Woodland Discussion Group (NWDG) is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains what information we collect, why we collect it, and how we use it.
Who We Are
The Native Woodland Discussion Group (NWDG) is a membership organisation that promotes the understanding, management, and conservation of native woodlands through events, publications, and the exchange of knowledge.
Our website is: https://nwdg.org.uk
If you have any questions about this Privacy Policy or how we use your personal information, please contact us using the details on our Contact page.
What Information We Collect
Depending on how you use our website, we may collect:
- Your name and contact details if you contact us via our website or email.
- Membership information if you apply to join NWDG or renew your membership.
- Information you provide when registering for events or workshops.
- Technical information such as your IP address, browser type, and device information, collected automatically to help keep the website secure and functioning correctly.
We only collect personal information that is necessary for the services we provide.
How We Use Your Information
We use your personal information to:
- Manage NWDG memberships.
- Process event bookings and communicate with attendees.
- Respond to enquiries.
- Send information about NWDG activities where you have requested or agreed to receive it.
- Improve and maintain the security and performance of our website.
- Meet our legal and administrative obligations.
We will never sell your personal information to third parties.
Cookies
Our website uses cookies to help it function properly and to improve your browsing experience.
Cookies are small text files stored on your device. They may be used to remember your preferences, support website functionality, and help us understand how visitors use the site.
You can control or delete cookies through your browser settings at any time, although disabling some cookies may affect the functionality of the website.
Embedded Content
Some pages may include embedded content such as videos, maps, or documents from other websites. Embedded content behaves in the same way as if you had visited those websites directly.
These third-party websites may collect information about you, use cookies, and monitor your interaction with their content. We recommend reviewing their privacy policies.
Contact Form
If you contact us using the website contact form, we will collect the information you provide, such as your name, email address, and the content of your message.
We use this information solely to respond to your enquiry, provide the information you have requested, or deal with the matter you have raised. We do not use the information you provide for marketing purposes unless you have specifically asked to receive communications from us.
Contact form submissions are retained only for as long as necessary to deal with your enquiry and for any related administrative purposes.
How Long We Keep Your Information
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including meeting legal, accounting, and administrative requirements.
Membership records may be retained for an appropriate period after membership ends to maintain organisational records and comply with legal obligations.
Who We Share Your Information With
We only share personal information where necessary to operate NWDG and provide our services. This may include trusted service providers who support our website, membership administration, payment processing, or email communications.
We do not sell or rent your personal information.
Your Rights
Under UK data protection law, you have the right to:
- Request access to the personal information we hold about you.
- Request that inaccurate information is corrected.
- Request that your personal information is deleted where appropriate.
- Request that the processing of your information is restricted in certain circumstances.
- Object to certain types of processing.
- Request a copy of your personal information in a portable format where applicable.
If you would like to exercise any of these rights, please contact us.
Keeping Your Information Secure
NWDG takes appropriate technical and organisational measures to protect personal information from unauthorised access, loss, misuse, or disclosure.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any significant changes will be published on this page, together with the date of the latest revision.
Contact Us
If you have any questions about this Privacy Policy or how your personal information is used, please contact the Native Woodland Discussion Group using the details on our Contact Us page.
If you are not satisfied with our response, you have the right to complain to the UK Information Commissioner’s Office (ICO), the UK’s independent authority for data protection.